Privacy policy

EduExec Recruitment Limited
167-169 Great Portland Street, 5th Floor, London W1W 5PF
ICO Registration Number: ZB911486

Data protection lead: Luke Johnson
Email: luke.johnson@eduexec-recruitment.com
Telephone: 07359924773

EduExec Recruitment Limited is a recruitment business providing work-finding services to clients and work-seekers. To provide these services, we process personal data (including special category data) and act as a data controller under UK data protection law.

You may provide your personal information directly to us via an application, registration form, or our website, or we may collect it from other sources, such as job boards, school and trust websites, and professional networking sites. We process personal data only when we have a legal basis, for the purposes of delivering recruitment services, promoting our services to organisations, or sharing information about roles you may be interested in.

1. Collection and Use of Personal Data

a. Purpose of Processing and Legal Basis

We rely on the following legal bases:

• Contractual obligation: to provide work-finding services you have registered for, and to deliver services to clients who have engaged us
• Legitimate interest: to match work-seekers with suitable opportunities, to maintain records of our communications, and to contact organisations about our recruitment services
• Legal obligation: to meet our duties under employment, safeguarding and tax law, including right-to-work and pre-employment checks
• Consent: where we ask for it, for example before sharing your CV with a specific client or processing certain special category data

b. Categories of Data

Personal data may include:

• Name, address, email, telephone number
• CV and work history, job preferences (role, location, salary)
• Education and training certificates, passport, permits and visas
• Date of birth, National Insurance number
• Job offers, placements and outcomes
• References and financial information (for example, payroll and pensions)
• Communication logs
• Business contact details of client representatives, such as name, job title, organisation, work email and telephone number

Special category and criminal offence data may include:

• Criminal record checks (DBS) and security clearance outcomes
• Health information where relevant to a role

c. Legitimate Interest

Where we rely on legitimate interest, this allows us to provide suitable work opportunities based on your requirements, whether temporary or permanent, and to let organisations know how we may be able to help with their recruitment needs. We balance our interests against your rights, and you can object at any time.

d. Recipients of Data

We may share your data with third parties:

• When required by law
• To administer your working relationship
• With prospective employers, where you have agreed to your details being put forward
• Where necessary for our legitimate interests
• With processors acting under contract, such as our email and IT service providers, who handle data in line with this notice

2. Marketing Communications

We may contact individuals at schools, trusts and other organisations about our recruitment services, including where we have seen a vacancy advertised. We collect business contact details from sources such as job adverts, school and trust websites, and professional networking sites, and we process them on the basis of our legitimate interest in promoting our services to organisations that may need them.

Our marketing emails may use standard tracking technology to tell us whether an email has been opened and which links have been clicked. We use this information to understand engagement and improve our communications.

You can opt out of marketing at any time by using the unsubscribe link in our email campaigns or by replying to any email asking us not to contact you. We keep a record of opt-out requests so that we do not contact you again for marketing purposes.

3. Overseas Transfers

Some of our service providers may process personal data outside the UK. Where this happens, we ensure appropriate safeguards are in place, such as adequacy regulations or approved contractual clauses.

4. Data Retention

We retain personal data only as long as necessary:

• Work-seeker records: at least one year after creation or last service provided, in line with the Conduct of Employment Agencies and Employment Businesses Regulations 2003
• Payroll, holiday, sick pay, pension and HMRC records: as legally required
• Business contact details used for marketing: while they remain relevant, reviewed periodically
• Opt-out records: kept so that we can continue to honour your request
• Consent-based data: retained in line with our retention policy, and further consent will be sought when periods expire

5. Your Rights

You have the right to:

• Be informed about how we process your data
• Access your personal data
• Rectify inaccurate personal data
• Erase personal data in certain circumstances
• Restrict processing
• Data portability in certain circumstances
• Object to processing based on legitimate interests
• Object at any time to the use of your data for direct marketing
• Not be subject to decisions based solely on automated processing, including profiling
• Withdraw consent at any time, where processing is based on consent

6. Source of Personal Data

We typically collect data directly from you via applications, registration, our website, or job boards. In some cases, information may come from third parties, such as referees, or from publicly available sources, such as school and trust websites and professional networking sites.

7. Complaints or Queries

For complaints or queries about this notice, contact Luke Johnson at luke.johnson@eduexec-recruitment.com.

You also have the right to raise concerns with the Information Commissioner's Office (ICO) on 0303 123 1113 or at ico.org.uk/concerns.