Privacy policy
Data Protection Officer: Luke Johnson
Email: luke.johnson@eduexec-recruitment.com Telephone: 07359924773
EduExec Recruitment Limited is a recruitment business providing work-finding services to clients and work-seekers. To provide these services, we process personal data (including sensitive personal data) and act as a data controller under data protection law.
You may provide your personal information directly to us via an application, registration form, or our website, or we may collect it from other sources, such as job boards. We process personal data only when we have a legal basis, for the purposes of delivering recruitment services or information relevant to roles you may be interested in.
1. Collection and Use of Personal Data
a. Purpose of Processing & Legal Basis
We process your personal data to provide work-finding services. Our legal bases for processing are:
Consent
Legitimate interest
Legal obligation
Contractual obligation
b. Categories of Data
Personal Data may include:
Name, address, email, telephone number
CV/work history, job preferences (role, location, salary)
Education/training certificates, passport, permits/visas
Date of birth, National Insurance number
Job offers, placements, and outcomes
Criminal record checks or security clearance outcomes
Medical information where relevant
References and financial information (e.g., payroll, pensions)
Communication logs
Sensitive Personal Data may include:
Criminal records (DBS checks)
Health information
c. Legitimate Interest
Where we rely on legitimate interest, this allows us to provide suitable work opportunities based on your requirements, whether temporary or permanent.
d. Recipients of Data
We may share your data with third parties:
When required by law
To administer your working relationship
Where necessary for legitimate interests
Only with processors under contract who handle data according to this policy
2. Overseas Transfers
We may transfer your personal data outside the European Economic Area (EEA) to provide services. Adequate protections will be in place. The EEA includes EU member states plus Norway, Iceland, and Liechtenstein.
3. Data Retention
We retain personal data only as long as necessary:
Work-seeker records: at least 1 year after creation or last service provided (per Conduct of Employment Agencies and Employment Businesses Regulations 2003)
Payroll, holiday, sick pay, pension, and HMRC records: as legally required
Consent-based data: retained in line with our retention policy; further consent will be sought when periods expire
4. Your Rights
You have the right to:
Be informed about how we process your data
Access your personal data
Rectify inaccurate personal data
Erase personal data in certain circumstances
Restrict processing
Data portability in certain circumstances
Object to processing based on legitimate interests or public interest
Not be subject to automated decision-making or profiling
Withdraw consent at any time
Where you have consented to processing of personal or sensitive data, you may withdraw that consent at any time.
5. Source of Personal Data
We typically collect data directly from you via applications, registration, our website, or job boards. In some cases, additional information may come from third parties or publicly available sources.
6. Complaints or Queries
For complaints or queries about this policy:
Contact: Luke Johnson - luke.johnson@eduexec-recruitment.com
You also have the right to raise concerns with the Information Commissioner’s Office (ICO) on 0303 123 1113 or at ico.org.uk/concerns, or with any relevant supervisory authority if your data is processed outside the UK.